From
Angi Mize
Title
Price agreement for Screen Printing Services from Proforma A-Z (up to $30,000 annually) for one year with the option to renew for four additional one year periods totaling $150,000 if all extensions are exercised and authorize the City Manger to execute the renewal options with the aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term
Presenter
Robert Myers, Purchasing Manager
Recommended Action
Approve
Analysis
This contract will be used by multiple departments to have shirts screen printed for events such as Prairie Lights, Main Street Festival, and Get Fit GP, as well as for department shirts for employees.
Notice to Bid # 16081 was advertised in the Fort Worth Star Telegram, the Electronic State Business Daily, and Bid Sync; it was distributed to 121 vendors. Four bids were received as shown on attachment A; one bid was received from a Grand Prairie vendor.
The award was based on best value criteria set up in the specification, including reputation, quality of service, price, past relationship with the city and other municipalities, and other relevant criteria as listed in the specification.
Proforma A-Z meets specifications and is recommended for award.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.