From
Glenda Peterson
Title
Price agreement for asphalt road surfacing products from vendor, JLB Contracting, LLC. at $40,000 annually; JLB Contracting, LLC. as secondary vendor, through a master inter-local agreement with the City of Fort Worth, for five months with the option to renew for two additional one year periods totaling $120,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Ron McCuller, Public Works Director
Recommended Action
Approve
Analysis
This agreement will be used to purchase high performance cold laid asphalt. The Streets Maintenance Division uses it for potholes and temporary repairs until permanent repairs can be made.
State purchasing laws, Local Government Code, Chapter 271, authorize local governments to enter into joint contracts and cooperative agreements for the performance of governmental functions normally associated with the operation of government such as purchasing necessary materials and supplies.
The City approved a Master Inter-local agreement with the City of Fort Worth whereby the City could make use of all of that entities agreement(s). The City of Fort Worth awarded a one year contract with four renewal options on May 14, 2013. The agreement has been renewed through May 14, 2016 with two remaining options still available.
This communication is to notify the Council that staff would like to make use of this particular agreement and enter into an annual contract with JLB Contracting, LLC. as a secondary vendor for the purchase of asphalt road surfacing products for the initial five month term, and two optional one year renewals as executed by the City of Fort Worth.
Financial Consideration
Funds are available in FY 2015/2016 ...
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