From
Tiffany Blaylock
Title
Ratify the purchase and installation of two HVAC units at the Charles V. England Public Safety Training Center from Trane in the amount of $80,635 with a 5% contingency in the amount of $4,031.75, for a total cost of $84,666.75
Presenter
Ray Riedinger, Facilities Manager
Recommended Action
Approve
Analysis
The Charles V. England Public Safety Training Center’s Heating Ventilation and Air Conditioning system (HVAC) has started to fail and has two (2) units in need of replacement. Several temporary repairs were made to keep the system operational, and now the major component, R22 Freon, is no longer being manufactured.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including U.S. Communities.
U.S. Communities is the leading national government purchasing cooperative, providing world class government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutes, and nonprofits looking for the best overall supplier government pricing
The HVAC units and associated equipment will be purchased directly from the manufacturer Trane through their U.S. Communities contract #15-JLP-023.
Financial Consideration
Funding for the purchase of HVAC system and installation from Trane in the amount of $80,635 with a 5% contingency in the amount of $4,031.75, for a total cost of $84,666.75 is available in the Municipal Facilities Capital Projects Fund (405090), WO #01602203 (FY16 Building Infrastructure), Account 68014 (HVAC Systems).