From
Glenda Peterson
Title
Price agreement for surface sealing treatment from Crossroads Asphalt (up to $200,000 annually) for one year with the option to renew for four additional one year periods totaling $1,000,000 if all extensions are exercised; and award a secondary to Innovative Roadway Solutions (up to $200,000 annually) to be used only if the primary is unable to fulfill the needs of the department; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Ron McCuller, Public Works Director
Recommended Action
Approve
Analysis
The price agreement is for the purchase, delivery and installation of Surface Sealing Treatments which are placed over existing asphalt to extend its life.
Notice of bid #15098 was viewed by 42 vendors. There was one Grand Prairie vendor who did not respond. There were two bids received as shown on Attachment A. Vendors were requested to provide pricing per service for large and small jobs. Based on the submittals Crossroads Asphalt is the apparent low-bid. Annual estimated quantities are not known and vary from year to year.
The low bid received from Crossroads Asphalt meets specifications and is recommended for award.
The secondary vendor, Innovative Roadway Solutions, will only be used if the primary vendor cannot fulfill the needs of the City.
Financial Consideration
Funding for surface sealing treatment from Crossroads Asphalt is available in FY 2015/2016 General Fund budget 251210-63030 for Streets, Roads, Highway Maintenance STMT and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budget.