From
Glenda Peterson
Title
Price agreement for grass sod and seed with King Ranch Turfgrass, LP ($17,780) and Justin Seed ($9,920), at an estimated annual cost of $27,700 for one year with the option to renew for four additional one-year periods totaling $138,500 if all extensions are exercised; and authorize the City Manager to execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% or the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s)
Presenter
Ron McCuller, Public Works Director
Recommended Action
Approve
Analysis
This agreement will be for the purchase of TIF Bermuda and Saint Augustine grass sod with King Ranch Turfgrass, LP at an estimated annual cost of $17,780 and a Common Bermuda, Annual Ryegrass and TIF Bermuda seed with Justin Seed at an estimated annual cost of $9,920. These sods and seeds are to be used to facilitate grass and sod replacement at various construction projects throughout the City.
Bid #17079 was distributed and viewed by 13 vendors. There were no Grand Prairie vendors available. There were 4 responses received, as shown on Attachment A.
The low bids from King Ranch Turfgrass, LP and Justin Seed meet specifications and are recommended for award.
Financial Consideration
Funds are available in FY16/17 General Fund budget 251210-63030, Public Works, Streets, STMT (Streets, Roads, Highway Maintenance), as well as from various departmental accounts budgeted for these items, and will charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that years' approved budget.