From
Angi Mize
Title
Price agreement for printing of plan sets and spec books from ARC Document Solutions (up to $25,000 annually) for one year with the option to renew for four additional one year periods totaling $125,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Robert Myers, Purchasing Manager
Recommend Action
Approve
Analysis
This contract will be utilized by multiple departments for printing of plan sets and specification books for bidding of various projects through the City.
Notice of bid #15103 was view by 43 vendors. There was one Grand Prairie vendor who responded. One bid was received as shown on attachment A.
The low bid received from ARC Document Solutions meets specifications and is recommended for award.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.