From
Logan Bleasdale
Title
Price agreement for glass and associated hardware installation, modification, repair and replacement with Glass Doctor of North Texas in the amount of $60,000 annually, with the option to renew for four additional one year periods totaling $300,000 if all extensions are exercised, and authorize City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Ray Riedinger
Recommended Action
Approve
Analysis
This contract will be for Facility Services to contract out specialized repair and modification of windows, doors and associated hardware for various City facilities.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government of local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
The BuyBoard contract 577-18 is effective 12/1/2018 to 11/30/2019 with one year optional renewals until 2021.
Financial Consideration
The City spends as estimated $60,000 annually for this service. Payments for these items will be made from various departmental accounts budgeted for these items.