From
Rita Heep
Title
One-time purchase of Christmas Decorations ($20,732.00) and Price Agreement for the installation, tear down, and monthly maintenance of the Christmas Decorations from the Christmas Company, LLC (up to $27,425.00 annually) for one year - with the option to renew for four additional one-year periods
Presenter
Marty Wieder, Director of Economic Development
Recommended Action
Approve
Analysis
The one-time purchase of Christmas Decorations, including wreath, garland, bows, and string lights, will be used for holiday decoration of Main Street and City Hall Campuses. Additionally, an annual price agreement for the installation, tear down, and maintenance of the decorations will be necessary to maintain and preserve the decorative items. Price Agreement will be for an initial term of one year with an option to renew for four (4) additional one year periods totaling $157,857.00 if all extensions are exercised. Authorizes City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% or the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms.
Notice of bid #18005 was advertised in the Fort Worth Star Telegram and Bid Sync; it was distributed to 37 vendors. One (1) bid was received as shown on attachment A.
The bid received from Christmas Company, LLC meets specifications and is recommended for award.
Financial Consideration
Funding for the Authorization for the City Manager to conduct a one-time purchase of Christmas Decorations, in the amount of $20,732, is available in the Municipal Facilities Capital Projects Fund, (405090), WO #01402403 (Downtown Main Street Phase IV)