From
Jayson R. Ramirez, Fleet Services Manager
Title
Price agreement for heavy equipment maintenance and repair from DARR Equipment Co. (up to $300,000 annually) for one (1) year with the option to renew for four (4) additional one year periods totaling $1,500,000 if all extensions are exercised; award a secondary to Garcia Bros Contracting, Inc. (up to $300,000 annually) for one (1) year with the option to renew for four (4) additional one-year periods totaling $1,500,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommend Action
Approve
Analysis
This contract will be utilized by Fleet Services for maintenance and repair of heavy equipment owned by the City.
Notice to Bid #16110 was advertised in the Fort Worth Star Telegram, Bid Sync and distributed to 157 vendors, including 3 Grand Prairie vendors. Six (6) bids were received as shown on attachment A. No bids were received from a Grand Prairie vendor. Staff reviewed the bids for compliance with the specification and evaluated the submittal on the best value criteria; price, municipal experience, references and reputation, location, and qualifications.
Staff recommends award to DARR Equipment Co. as primary and Garcia Bros Contracting, Inc. as secondary. The secondary vendor, Garcia Bros Contracting, Inc. will only be used if the primary vendor cannot fulfill the needs of the City.
Financial Consideration
Funds are available in FY 2015/2016 Fleet Services Fund (225510-63195) for Cost of Outside Repairs and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that years approved budgets.