From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of one (1) 2018 CATERPILLAR INC Model: D8T-T4 track dozer for Landfill and one (1) 2017 CATERPILLAR INC Model: 836K compactor for Landfill through a national, interlocal agreement with Buyboard from Holt Cat in the amount of $2,105,537
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommend Action
Approve
Analysis
This new equipment is included in the FY 2018 Approved Budget fleet replacement/improvement schedule. The units to be replaced are:
- one (1) unit, age 2010, dozer at Landfill and is budgeted for a total of $955,931; and,
- one (1) unit, age 2008, compactor in Landfill and is budgeted for a total of $1,149,606.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in cooperative purchasing programs with other local governments or local cooperative organizations. In lieu of competitive bidding, items and services may be purchased through such agreements as they have performed the bidding processes by the sponsoring entities or agencies. The City of Grand Prairie utilizes existing master, inter-local cooperative agreements with various entities including the Buyboard interlocal agreement.
Buyboard allows us to save money through "economies of scale", with the pooled purchasing power of their members. They include hundreds of school districts, municipalities, counties, other local governments, and nonprofit entities across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. A fee of $400 is due in order to use Buyboard contract # 515-16 effective date December 01, 2016 and expiring November 30, 2019.
Financial Consideration
Funding for the purchase of one (1) 2018 CATERPILLAR INC Model: D8T-T4 track dozer for Landfill and one (1) 2017 CATERPILLAR INC Model: 836K compactor for Landfill in the amount of $2,105,537 in the FY 2017/2018 Solid Waste Equipment Fund (304010-68330) Landfill.
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