From
Angi Mize
Title
Price agreement for fence repairs and replacements from Llano River Fence Company, LLC (up to $30,000 annually) for one year with the option to renew for four additional one year periods totaling $150,000 if all extensions are exercised; award a secondary to Diamond Fence & Concrete (up to $30,000 annually) to be used only if the primary is unable to fulfill the needs of the department; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Robert Myers, Purchasing Manager
Recommended Action
Approve
Analysis
This agreement will be used to repair or replace damaged fences due to accidents, street repairs and water line repairs. Fences to be repaired include chain link, PVC fence, wooden fence, and welded steel fences.
Notice of bid #16013 was viewed by sixty vendors. There were no Grand Prairie vendors available for this service. Two bids were received as shown on attachment A.
The low bid received from Llano River Fence Company, LLC meets specifications and is recommended for award.
The secondary vendor, Diamond Fence & Concrete, will only be used if the primary vendor cannot fulfill the needs of the City.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.