.From
A. Bryce Davis, Purchasing Manager
Title
Sole source price agreement with McMillan James Equipment Company for Dectron Dehumidifier Preventative Maintenance and Repair Services in the annual estimated amount not to exceed $24,650; this agreement will be for one-year with the option to renew for four additional one-year periods totalling $123,250.00 if all renewals are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original contract value so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
A. Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
Preventative maintenance and repair services are needed on the City's various Dectron dehumidifier units. These are the mechanical components at the City's aquatic locations that controls the humidity in the room and keep it at appropriate levels. This preventative maintenance contract consists of semi-annual services performed on the units located at Kirby Creek Natatorium, The Summit, and the Epic Recreation Center for an annual cost of $6,650; the remainder of this contract is for unforseen repair services not to exceed $18,000 annually and will only be spent if repair work is needed.
McMillan James Equipment Company is the sole source provider and the only authorized Dectron support & repair dealer in North Texas.
Financial Consideration
Funds are available in FY 2018/2019 budget and will be charged accordingly through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.
1. Summit - 351710 - 63010 charged $2216
2. The Epic - 313211 - 63010 charged $2217
3. Kirby Creek - 311110 - 63050 charged $2217