From
Jayson R. Ramirez, Fleet Services Manager
Title
Price agreement for fleet lubricants from Western Marketing ($37,642.45 annually) for one (1) year with the option to renew for four (4) additional one-year periods totaling $188,212.25 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommend Action
Approve
Analysis
This price agreement is for the purchase of vehicle lubricants (15W40 oil, transmission fluid, gear oil, tractor hydraulic oil) that will be utilized by the City's fleet.
Notice of bid #16106 was advertised in the Fort Worth Star Telegram, Bid Sync, and distributed to 20 vendors. There were 3 Grand Prairie vendors available for this commodity. Three bid's were received as shown on attachment A.
The low bid received from Western Marketing meets specifications and is recommended for award.
Financial Consideration
Funds are available in FY 2015/2016 budget 225510-60410 for SC-COGS Parts Inventory and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.