From
Angi Mize
Title
Price agreement for miscellaneous printing services from Absolute Color (up to $150,000 annually) for one year with the option to renew for four additional one year periods totaling $750,000 if all extensions are exercised; award a secondary to Logan Graphics (up to $150,000 annually) to be used only if the primary is unable to fulfill the needs of the department and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms.
Presenter
Robert Myers, Purchasing Manager
Recommend Action
Approve
Analysis
This agreement will be used by multiple departments for miscellaneous print jobs, including but not limited to employee handbooks, brochures, multiple part forms, door tags, reports, booklets and calendars.
Notice of bid #15114 was viewed by eighty-five vendors. Of the eighty-five, there were two Grand Prairie vendors. Nine bids were received as shown on attachment A, three of which were disqualified for not submitting completed bids which would allow the City to evaluate and score fairly.
The award was based on best value criteria set up in the specification including quality of service, past relationship with the city and other municipalities, location, and price.
Absolute Color meets specifications and is recommended for award.
The secondary vendor, Logan Graphics, will only be used if the primary vendor cannot fulfill the needs of the City.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.