From
Donna Villafranca
Title
Price agreement for secondary best value bid from New Star Grading and Paving for small concrete pavement repairs ($3,000,000 annually); and authorize the City Manager to execute up to three future renewals as long as sufficient funding is appropriated by the City Council to satisfy the city's obligation during the renewal term and as long as the total cost of price agreement does not increase by twenty-five percent (25%) of the original contracted amount
Presenter
Ron McCuller, Public Works Director
Recommended Action
Approve
Analysis
The purpose of having primary and secondary vendors in each case is to give the department maximum flexibility and prevent delays due to waiting on the availability of contractors. When (if) the best value bidder reaches their bonding capacity in accumulated projects, the secondary bidder will be used for any (if any) remaining projects. On January 15, 2013, McMahon Contracting was awarded as primary vendor.
This price agreement will be used in conjunction with the 2013 Street Maintenance Sales Tax Program and other various projects for Public Works. These bids are for companies that have bonding capacity of up to $3,000,000.
Bid notifications were sent to 1,797 vendors and 6 bids were received and were opened on November 29, 2012. Bid from New Star Grading and Paving of Dallas, Texas, for secondary vendor, meets specification and is acceptable. Work will be allocated to one and/or both contractors depending on their ability to complete the proposed work orders, at the time, along with their other commitments.
Authorize the City Manager to execute up to three future renewals, so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during renewal term and as long as total cost of price agreement does not increase by twenty-five percent (25%) of the original contracted amount.
Financial Consideration
Funds are available in th...
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