From
Gary Yakesch
Title
Price agreement for linen rental services from Mission Linen up to $60,000 annually for one (1) year with the option to renew for four (4) additional one (1) year periods totaling $300,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms; and reject bid 16089
Presenter
Rick Herold, Director Of Parks, Arts, & Recreation
Recommended Action
Approve
Analysis
Linens rented under this agreement are used in events at Ruthe Jackson Center. The costs of these linens are passed through to customer(s) with a retail markup and as such qualify for an exemption from bidding under local government code 252.022 General Exemptions for "goods purchased by a municipality for subsequent retail sale by the municipality". Mission Linen has been the preferred vendor at the Ruthe Jackson Center for over thirteen years and has provided exceptional service and product while remaining competitive with costs for the rental of linens.
While these linens do qualify for an exception to bidding under local government code 252.022 staff attempted to rebid the service at the expiration of the current contract. Notice of Bid #16089 was advertised in the Fort Worth Star Telegram, The State's Electronic Business Daily, Bid Sync and distributed to nine (9) known vendors, including one (1) Grand Prairie vendor. Two bids were received. One bid was rejected due to non-responsiveness on the bid parameters and the other bid was determined to lack the required experience and qualifications.
City staff recommends rejection of bid 16089 and approval of a contract with Mission Linen as this contract is deemed to be in the best interest of the City.
The proposed price agreement with Mission Linen wa...
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