From
Keshnel Penny, Chief Information Officer
Title
Software Support and Maintenance Agreement with Superion, LLC for NaviLine Applications support and maintenance in the estimated annual amount of $57,585.32 with 5% annual increase for one year with the option to renew for four additional one-year periods totaling approximately $318,197.03 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Keshnel Penny, Chief Information Officer
Recommended Action
Approve
Analysis
The City operates its NaviLine software Planning, inspections, code enforcement, miscellaneous billing, and water utility billing. The software support and maintenance is considered a sole source. The total amount for FY 2018/2019 is $57,585.32.
Local government code 252 provides an exemption from the competitive bid process when an item or service is available from only one source, of which Ramundsen Superior Holdings DBA Superion, LLC is the sole vendor in providing annual software support and maintenance services for their NaviLine application.
Year Estimated Annual Cost Estimated Cumulative Cost
Year 1 $57,585.32 $57,585.32
Year 2 $60,465.00 $118,050.32
Year 3 $63,488.25 $181,538.57
Year 4 $66,662.66 $248,201.23
Year 5 $69,995.80 $318,197.03
Financial Consideration
Funding is provided in the FY 2018/2019 General Fund, Information Technology (151010-63165) and Water-Wastewater Fund, Revenue Management (361010-61640). Funding for future fiscal years will be paid from that year’s approved budgets.