From
Duane Strawn
Title
Price Agreement for irrigation system maintenance from Irri-Tech up to $25,000 annually for one year with the option to renew for four additional one year periods totaling $125,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Cheryl DeLeon, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
Park Maintenance staff repairs and maintains all the automated irrigation systems throughout the Park System and Municipal Grounds. With aging irrigation systems more repairs are needed to keep from wasting water and to keep the landscaping healthy. When the quantity of repairs exceeds the ability of our Irrigation Crew, we contract with a Licenced Irrigation Contractor to help keep up with the critical repairs. Park Maintenance Irrigation Crews do a great job of keeping the irrigation systems operational and efficient, and only contract our irrigation repairs for emergency repairs or during critical conditions.
Notice of bid #19081 was advertised in the Fort Worth Star Telegram, the State's Electronic Business Daily, and Bid Sync; it was distributed to 13 vendors. There was one Grand Prairie vendor available for this commodity. Three bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including material markup, reputation, quality of service, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
Irri-Tech meets specifications and is recommended for award.
Financial Consideration
Funds are available in various departmental budgets and will be charged accordingly on orders...
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