City of Grand Prairie - File #: 18-8373

• File #: 18-8373
• Version: 1
• Name: City Council Administrative Directive 1.0
• Type: Agenda Item
• Status: Consent Agenda
• File created: 10/23/2018
• In control: City Manager's Office
• On agenda: 11/6/2018
• Final action: 11/6/2018
• Title: Revision to City Council Travel Administrative Directive 1.0

Date	Ver.	Action By	Action	Result
11/6/2018	1	City Council	Approved on the Consent Agenda

Title

Revision to City Council Travel Administrative Directive 1.0

Presenter

Anna Doll, Deputy City Manager

Recommended Action

Approve

Analysis

The City Employee Mileage and Travel Policy (Attachment A) was updated by the Management Services Department to come into compliance with IRS/GSA requirements.  All City departments now receive a per diem for all meals and miscellaneous tips when traveling.  Transportation (airline/taxi/uber) and hotel costs will paid using a City P-card and/or mileage reimbursement.  

The new City Employee Mileage and Travel Policy took effect beginning October 1, 2018.

The F&G City Council Committee reviewed the City Council Mileage and Travel Policy at its October 16^th meeting and recommends the City Council adopt the per diem for all meals and miscellaneous tips when traveling.  Actual reimbursement for meals and miscellaneous items will not be allowed when traveling.

The red lined policy is attached and indicate the changes that have been made.

Financial Consideration

NA