From
Jayson R. Ramirez, Fleet Services Manager
Title
Amendment to the integrated supply agreement with Genuine Parts Co. dba NAPA for on-site fleet parts store management and parts purchases to extend the final renewal option (Renewal #4) with an additional five (5) months and increase the contract value in the amount of $712,500 for a total of $1,912,500 for the final 17 month term through a Master Interlocal Agreement with Sourcewell
Presenter
Jayson Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
On January 6, 2015 City Council approved a price agreement with Genuine Parts Co. dba NAPA for on-site fleet parts store management and parts purchase up to an annual amount of $940,000 for one year with the option to renew for four (4) additional one-year periods through a national interlocal agreement with Sourcewell (formally NJPA). Since this time the City has exercised renewal one, two, and three.
Change order number one increased renewal two by $150,000 changing the total contract value to $1,090,000 annually. This increase was necessary due to parts' inflation, larger fleet and other departments utilizing the contract to purchase miscellaneous items.
Due to the increase in annual usage, renewal three increased the annual contract value in the amount of $110,000 changing the total contract value to $1,200,000 annually.
This amendment will extend the final renewal option (Renewal #4) with an additional five (5) months to better align with the expiration of Sourcewell's contract (July 2020). The contract value of the final term (17-month term) shall be increased by $712,500 for a total of $1,912,500 to cover costs of an extended term, inflation, and growing fleet. See Chart A
CHART A
Start Change Order End
Initial Term Year 1 15-16 $ 940,000.00 $ - $ 940,000.00
Renewal 1 Year 2 16-17 $ 940,000.00 $ 150,000.00 $ 1,090,000.00
Renewal 2 Year 3...
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