From
Patricia D. B. Redfearn, Ph.D.
Title
Ratify the software maintenance and support agreement from 2000 - 2018 (approximately $143,929.00) with Paradigm Software, LLC for software maintenance and support for the City of Grand Prairie Landfill’s Weigh Station and Compuweigh Programs in the annual amount not to exceed $10,000 and authorize the City Manager to execute up to four annual renewal options (approximately $50,000 for five years) for this agreement with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original contract value so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (renewal options beyond the four specified can be authorized, however, will require additional City Council approval)
Presenter
James R. Cummings, Environmental Services Director
Recommended Action
Approve
Analysis
This agreement has an annual value less than $50,000. Because the cumulative cost with renewals of the contract exceeds $50,000, staff is asking that City Council ratify expenditures prior to 2018 and to allow City Manager to execute the current agreement and future available renewal options (up to $50,000 for the initial year and up to four one-year renewal options). Additional renewal options beyond the four specified can be authorized, however, will require additional City Council approval.
Paradigm Software has been an excellent partner to the City and works routinely with Solid Waste and Recycling staff to keep the Compuweigh and Weigh Station software performing optimally.
This has not been presented to Finance and Government Committee as it is currently budgeted and approved in the approved FY2019 Solid Waste Budget.
Financial Consideration
Funding for the annual software maintenance contract with Paradigm Software is available in the FY 2018/2019 Solid Waste and Recycling Budget. No additional funding is needed.