From
Joe Dionisi
Title
Price Agreement for inmate food from Sunbeam Foods for $110,151 annually, with Five Star Correctional Services as the secondary vendor. This agreement will be for one year with the option to renew for four additional, one-year periods, totaling $633,466, if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms.
Presenter
Chief Steve Dye and Assistant Chief Mike Taylor, Police Department
Recommended Action
Approve
Analysis
The Inmate Food Services will be used by the Police Department to supply three (3) meals per day to Detention Center inmates.
Notice of bid #12122 was advertised to 1,203 vendors. There were no Grand Prairie vendors available for this commodity. Four bids were received, as shown in the attachment
Actual cost will be determined by the number of meals served, which is based on the fluctuation of the inmate population during the year.
The award was based on best value criteria set up in the specification, including reputation; service meets the needs of the City, price, if they were local, and other relevant criteria as listed in the specification. Please see the attachment.
Sunbeam Foods meets specifications and is recommended for award.
The secondary vendor, Five Star Correctional Services, will only be used if the primary vendor cannot fulfill the needs of the City.
The Public Safety, Health and Environmental Committee reviewed this item on October 3, 2012 and the Finance and Government Committee reviewed it on October 16, 2012. Both committees recommended this item be forwarded to the full City Council for approval.
Financial Consideration
Funds are available in FY 2013/2014 General Fund Budget (281110-60310) in the Police Detention acc...
Click here for full text