From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of three (3) 2016 Ford Expedition XLT's from Sam Pack's Five Star Ford in the amount of $108,691.41 through an Interlocal Agreement with Houston-Galveston Area Council (HGAC)
Presenter
Diana Ortiz, Chief Financial Officer
Recommended Action
Approve
Analysis
These vehicles will either replace existing vehicles in the fleet or add to the fleet according to the city replacement schedule. The purchase request is included in the FY 2016 Approved Budget. The three (3) units are 2016 Ford Expedition XLTs for a total of $108,691.41. They will replace one (1) 2013 Tahoe unit for Police, and, increase the City's fleet by two (2) units for Fire.
Chapter 271.102 of the Local Government Code authorizes local governments participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including HGAC Buy.
In addition to professional consulting personnel and financing services, HGAC primarily offers products utilized in areas of Public Safety, Public Works and Communications. A wide variety of capital equipment are procured with an existing contract, and, through a unique feature of HGAC Buy, it can be customized through the use of published and unpublished options to fit our specifications and requirements. The HGAC Buy contract # VE11-15 began November 1, 2015 and will expire October 31, 2017 with no renewal extensions.
Financial Consideration
Funding is available in the following accounts totaling $108,691.41:
1. $36,230.47 in the Equipment Acquisition Fund (224010-68360) Fire Department;
2. $36,230.47 in the Risk Fund Human Resources RISK (212010-64010) Police Department;
3. $36,230...
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