From
Glenda Peterson
Title
Price agreement for hot-applied joint and crack sealing services with Curtco, Inc. at an annual cost of $229,000 for one year with the option to renew for four additional one year periods totaling $1,145,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Ron McCuller, Public Works Director
Recommended Action
Approve
Analysis
Pavements expand and contract with seasonal temperature changes, causing cracks and joints in the pavement to separate. Crack and Joint Sealing is used to fill these cracks to prevent the infiltration of water into the road bed. The Crack and Joint sealing is also used as a prelude to an asphalt overlay or roadway seal coat maintenance.
Notice of bid# 16049 was viewed by 28 vendors, including three Grand Prairie vendors who did not respond. There were two bids received as shown on Attachment A. Vendors were requested to provide pricing per linear foot for both Crack Sealing and Joint Sealing services.
The award was based on best value criteria set up in the specification, including reputation, price, past relationship with the City and other municipalities, if they were local, and other relevant criteria as listed in the specification.
Curtco, Inc. meets specifications and is recommended for award.
Financial Consideration
Funding is available in the Street Capital Improvement Projects, 400192-01606603-63030 (Streets, Roads & Highway Maintenance) FY16 Seal Coat, and will be charged accordingly on orders through the end of the fiscal year. Funding for future years will be paid from that year's approved budget.