From
Donna Villafranca
Title
Price Agreement for Traffic Paint & Glass Traffic Beads
a. One year price agreement with Ennis Paint, Inc.
b. Allstates Coating Co. as secondary vendor for traffic paint and Swarco Reflex, Inc. as the secondary vendor for glass traffic beads; and
c. Four one-year renewal options
Presenter
Ron McCuller, Public Works Director
Recommend Action
Approve
Analysis
a. Consider approval on a one year price agreement with Ennis Paint, Inc. to include four one-year optional renewals for the purchase and delivery of Traffic Paint and Glass Traffic Beads, at an estimated annual cost of $56,902.
b. Accept the next lowest bid from Allstates Coating Co as the secondary vendor for traffic paint
and Swarco Reflex Inc as the secondary vendor for glass traffic beads. The secondary vendor will only be used if the primary vendor can not meet the city's requirements.
c. Authorize the City Manager to execute future renewals if funding is appropriated and total cost of price agreement does not increase by twenty five percent (25%) or more of the original contract.
Bids were opened on October 4, 2010 for a one year price agreement for the purchase of traffic paint and glass traffic beads to be used by the Street Maintenance Division for its pavement markings by city crews.
There were 885 vendors successfully notified. Two complete bids were received; and three incomplete bids were received. Low bid was received from Ennis Paint Inc., (recommended) which does meet specifications and is acceptable.
Financial Consideration
There is $56,902 available in the FY11 General Fund Budget, Public Works Department, Accounting Unit 251910, Account Code 63115 (Roadway Markings/Signs Maintenance).