From
Keshnel Penny, Chief Information Officer
Title
Price Agreement for Support and Maintenance for Lawson Environments from Simacor (up to $70,000 annually) for one year with the option to renew for four additional one-year periods totaling $350,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Keshnel Penny, Chief Information Officer
Recommended Action
Approve
Analysis
This contract is for the support and maintenance of both our TEST and PROD Lawson environments. This contract is needed so that we continue to have a support vendor that is able to assist us with the technical configuration and administration components of the Lawson software.
Notice of bid #19139 was advertised in the Fort Worth Star Telegram and Bid Sync; it was distributed to 34 vendors. There were 2 Grand Prairie vendors available for this commodity. Two bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including material markup, reputation, quality of service, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
Simacor meets specifications and is recommended for award.
Financial Consideration
Funds are available in FY 2018/2019 General Fund (151410-61065) for Contractual Service and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.