From
Angi Mize
Title
Price agreement for emergency vehicle equipment from Defender Supply, LLC for $300,000 annually and from Cap Fleet Upfitters for $25,000 through an inter-local agreement with Tarrant County for one year with the option to renew for three, additional one-year periods totaling $1,300,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms.
Presenter
Robert Myers, Purchasing Manager
Recommend Action
Approve
Analysis
These agreements will be for the purchases of emergency vehicle equipment required for make-ready status for all new vehicle purchases and any replacements or upgrades to equipment used on existing emergency vehicles. Some of the more common purchases include vehicle light bars, cages for squad cars, and sirens.
State purchasing laws, Local Government Code, Chapter 271, authorize local governments to enter into joint contacts and cooperative agreements for the performance of governmental functions normally associated with the operation of government such as purchasing necessary materials and supplies. The City of Grand Prairie has master inter-local cooperative agreements with various entities including Tarrant County.
Financial Consideration
Funds are available in various operating budgets and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.