From
Robert Myers
Title
Price agreement for Network Cable Installation Services from N Sync Services, a Grand Prairie vendor, for one year up to $75,000 with the option to renew for four (4) additional one year periods totaling $375,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Keshnel Penny, IT Director
Recommended Action
Approve
Analysis
This price agreement is for network cabling and installations services that will be used throughout the city on an as needed basis. Typical work performed under this price agreement will be installation of network cabling and installation of telephone lines on existing city facilities.
Notice to Bid # 16099 was advertised in the Fort Worth Star Telegram, Bid Sync and distributed to 119 vendors. Six (6) bids were received, including three bids from Grand Prairie vendors. Staff reviewed the bids for compliance with the specification and evaluated the submittals on the best value criteria as identified in the solicitation and as shown on attachment A.
N Sync Services meets the specification, was determined to be the best value, and is recommended for award.
Financial Consideration
Funds are available in FY 2015/2016 in various city departmental budgets account 61511 (IT Network/Cable Install) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budget.