From
Fred Bates, Jr.
Title
Sole source price agreement with InTime Solutions, Inc., for a yearly software support plan in the amount of $18,900 annually for five years, totaling $94,500; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Chief Steve Dye, Police Department, and Ryan Simpson, Support Services Division Manager
Recommended Action
Approve
Analysis
The Grand Prairie Police Department currently uses InTime Solutions software, a program that allows the Department to efficiently coordinate and organize its employees work hours, scheduling and overtime opportunities. Since the inception of its use, the InTime Solutions software has saved a considerable amount of time and resources by eliminating the use of paper and providing employees and supervisors with the ability to maintain the needed administrative efficiency.
As with many technological systems, the InTime Solutions software requires an annual support agreement for continued use of the software, technical support, and access to periodic feature upgrades. Therefore the Department recommends the continued use of the InTime Solutions Inc. product through the yearly software support plan and wishes to establish a sole source price agreement in order of doing so.
Financial Consideration
Funding for the price agreement with InTime Solutions, Inc., in the amount of $18,900.00 is available in the FY 2017/2018 General Fund, IT Department (151010-63165). Funding for renewals in future years will be paid from that year’s approved budgets.