From
Caroline Siskowic
Title
Change Order #1 in the amount of $36,685.50 to correct the first renewal award amount on price agreement 13091 for firefighter personal protective equipment to Casco Industries of Grand Prairie, TX, and authorize the City Manager to execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal term(s).
Presenter
Robert Fite, Fire Chief
Recommended Action
Approve
Analysis
On August 6, 2013 Council awarded a Fire Fighter Protective Clothing price agreement contract to Casco for an annual amount of $95,000.00 ($475,000.00 if all extensions are exercised). On June 3, 2014 renewal option one was signed to extend the contract from August 31, 2014 to August 31, 2015. This change order #1 is to correct the renewal award amount from $95,000 to $131,685.50 for current and future terms.
Staff requests City Council approval of the potential life value of the contract ($621,742.00*); approval of change order #1 ($36,685.50); and authorization for City Manager to approve and execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal term(s).
*$95,000 initial term + $526,742.00 (131,685.50 x4) renewals 1-5 = $621,742.00 if all extensions are exercised
Financial Consideration
State statues require City Council approval of a change order when the cumulative cost of the change order exceeds $50,000. With approval of this change order, the City Manager will be able to approve the change order to a cumulative value of $50,000 without additional Council approval. The City, as an owner, reserves the right to increase the amount of the work to be ...
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