From
Donna Villafranca
Title
Price Agreement for transition couplings with HD Supply Waterworks, LTD ($25,000 annually) and secondary with Fortiline Inc., for one year with the option to renew for four additional one year periods totaling $125,000, if all extensions are exercised; and, authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms.
Presenter
Ron McCuller, Director of Public Works
Recommended Action
Approve
Analysis
Price Agreement with HD Supply Waterworks, LTD will be utilized by the Water Utilities Division for purchasing transition couplings.
Notice of bid #14130 was viewed by 17 vendors; there were not any Grand Prairie vendors that responded. Two bids were received and opened on August 8, 2014.
The bid from HD Supply Waterworks, LTD is the apparent lowest total bid, meets specifications and is recommended for award.
It is important to have secondary vendors because transition couplings may not always be readily available from the preferred vendor when needed. Therefore, we recommend that we additionally be authorized to procure transition couplings from the second low bidder, if the primary vendor cannot meet delivery requirements. Fortiline Inc will be secondary to HD Supply Waterworks, LTD.
The annual estimated dollar value of this contract shall be $25,000. Annual estimated quantities are not known and vary from year to year. Award will be based on bid unit cost meeting specifications times one (1) for the total bid - see attachment A
HD Supply Waterworks LTD - $11,048.72
Fortiline Inc - $11,195
Financial Consideration
Funds are available in FY 2013/2014 Water Distribution 361211, Water Main Maintenance 63095. Funding for future fiscal years will be paid from that year's approved budgets.