From
Robert Myers
Title
Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget and authorize the City Manager to enter into a contract with Infor US Inc. for upgrades and implementation services for improvements to the current Lawson Financial System as follows: Re-configuration services for procurement and accounting modules in the amount of $127,440, Purchase and implementation of procurement card Employee Self Service (ESS) module in the amount of $60,000, Lawson training in the amount of $17,400 for a total project cost in the amount of $204,840.
Presenter
Robert Myers, Purchasing Manager
Recommended Action
Approve
Analysis
In August 2015 City staff contracted with a Lawson consultant to review the current business processes and make recommendations for improvements in the utilization of the Lawson Financial System. The Lawson consultant met with key staff in IT, Finance, and Budget to determine current processes, the current Lawson configuration, and to review best practices. From the review it was determined a number of current Lawson processes in the procurement, accounts payable, and asset management modules needed to be re-configured to align the City with best practices and GASB standards. Based upon the review and internal discussions, the consultant and staff recommend the following changes to align the City with best practices in the use of the Lawson financial system:
1. $127,440 for re-configuration services for the following modules: requisition, purchase order, accounts payable, asset management, matching, and inventory control. The re-configuration of these modules will help the City meet the goals and achieve the benefits stated below:
Goals:
1. Create a "three-way" match in Lawson between order, receipt, and payment
2. Divide responsibility for the receipt of goods and payment of goods
3. Fully implement asset management module
Benefits:
1. Confirmation a good/service is received prior to payment
2. Eliminates t...
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