From
Amy Sprinkles
Title
Two year renewal with OverDrive, Inc. for e-books through the OverDrive platform in an amount up to $130,000 for the two year period ($65,000 annually); authorize the City Manager to execute future renewals so long as each renewal does not exceed $130,000 and so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Amy Sprinkles, Marketing and Library Director
Recommended Action
Approve
Analysis
The Overdrive contract, issued in May 2013, expires May 17, 2017, unless extended. Originally an expenditure of $15,000 a year for four years was under contract. Contract maximum was $60,000. That broke down to a platform fee of $10,000 and content of $5,000 a year. Since 2013, the popularity and demand of e-books has greatly increased so that we hit our $50,000 cap quickly and came back to City Council to request an amendment to the contract allowing expenditures of up to $45,000 a year ($10,000 platform and $35,000 in content) through the end of the contract, depending upon available approved budget.
The renewal of the contract for two years on agenda tonight increases our estimated annual expenditure to $65,000 per year, due to the popularity of e-books.
Overdrive is our only provider of e-books, and the only provider who offers Kindle and e-pub (I-Pad) options. If we change providers, we lose all the e-books we’ve purchased to date.
Financial Consideration
The city will pay for from Library department general funds as budgets allow year by year. Payments will be made directly to the vendor as items are purchased and we are invoiced using 321310-68460 (books) and 151110-63165 (software platform fee).