From
Jayson R. Ramirez, Fleet Manager
Title
Purchase of Gradall wheeled excavator- Model XL-3100 from Kirby-Smith Machinery in the amount of $358,975 through an Interlocal Agreement with Houston-Galveston Area Council (HGAC)
Presenter
Diana Ortiz, Chief Financial Officer
Recommended Action
Approve
Analysis
The Gradall wheeled excavator is a machine used for various Public Works projects. The 2016 Gradall wheeled excavator will replace an existing gradall wheeled excavator in the fleet according to the city replacement schedule. The purchase of the excavator is included in the Approved FY 2015/2016 Equipment Acquisition Budget.
Chapter 271.102 of the Local Government Code authorizes local governments participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including HGAC Buy.
In addition to professional consulting personnel and financing services, HGAC primarily offers products that utilized in areas of Public Safety, Public Works and Communications. A wide variety of capital equipment are in an existing contract, and, through a unique feature of HGAC Buy, it can be customized through the use of published and unpublished options to fit our specifications and requirements. The HGAC Buy contract # EM 06-15 began June 1, 2015 and will expire May 31, 2017 with no renewal extensions.
Financial Consideration
Funding for this purchase request from Kirby-Smith Machinery totaling $358,975 is available in FY 2015/2016 Equipment Acquisition Fund budget #224010-68360.