From
Angi Mize
Title
Reject bid from Geep USA, Inc and award price agreement for electronic recycling services to United Electronic Recycling (up to $63,600 annually) for one year with the option to renew for four additional one year periods totaling $318,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Bryce Davis
Recommended Action
Approve
Analysis
On January 23, 2018 City Council awarded an agreement to Geep USA, Inc. As of February 8, 2018 the company has closed down their Texas facility and will not be able to fulfill the contract.
This service will be used to recycle consumer electronics collected from Grand Prairie citizens. The City Landfill collects approximately 318,000 lbs. of electronics every year, including radios, VCR/DVD player, computers, printers, TV’s, and microwaves.
Notice of bid #18025 was advertised in the Fort Worth Star Telegram, the State's Electronic Business Daily, and Bid Sync; it was distributed to 21 vendors. There was one Grand Prairie vendors available for this commodity. Two bids were received as shown on attachment A.
United Electronic Recycling meets specifications and is recommended for award.
Financial Consideration
Funds are available in FY 2018/2019 budget 303510-61485 for Environmental Compliance and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.