From
Cindy Mendez, Environmental Quality Manager
Title
Contract with Tyler Technologies for the Software Upgrade and the existing Software Maintenance Agreement for the Digital Health Department building module in the amount $24,950 and three years of annual subscription in the amount of $26,593.66 which includes a 5% annual increase, for a total of $51,544.20
Presenter
James R. Cummings, Environmental Services Director
Recommended Action
Approve
Analysis
Environmental Quality uses the Digital Health Department software to track all health inspections and environmental inspections. This building module has been in the works for four years to replace an aging and data logged Access database. This module will also connect to the City's Building Module but will serve as an internal review mechanism for staff. The software module and maintenance is considered a sole source.
Local government code 252 provides an exemption from the competitive bid process when an item or service is available from only one source, of which Tyler Technologies is the sole vendor in providing this module and annual software support and maintenance services.
Year Estimated Annual Cost Estimated Cumulative Cost
Year 1 - Software Upgrade $24,950.00 $24,950.00
Year 1 - Maintenance $8,435.90 $33,385.90
Year 2 - Maintenance $8,857.70 $42,243.60
Year 3 - Maintenance $9,300.60 $51,544.20
Financial Consideration
Funding for the module upgrade is available in the FY 2018/2019 Water Wastewater Operating Fund, Computer Software Maintenance (303010-63165) and the Annual IT Maintenance Fund, Funding for future fiscal years will be paid from that year’s approved budgets.