From
Duane Strawn
Title
Price Agreement for a holiday show for Prairie Lights from Q Productions (up to $55,000.00 annually) for one year with the option to renew for four (4) additional one year periods totaling $275,000.00 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Rick Herold, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
This agreement is for a music, lights, 3D mapping, and hologram show involving live actors for Prairie Lights. This show is a production of a 10 - 12 minute show for four shows per hour, providing all equipment and talent (e.g. stage, snow machines, fans, lights, sound, actors, etc.) with one song each show containing artificial snow falling on the patrons, and all personnel required for the operation of the show.
This agreement requires $27,500 at the Pre-season preview on November 14, 2018 and the remaining $27,500 at the close of the show on December 30, 2018.
Notice of bid #18130 was advertised in the Fort Worth Star Telegram and Bid Sync; it was distributed to five (65) vendors. There were no Grand Prairie vendors available for this commodity. Five (5) bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including cost, qualifications and experience, references and reputation, presentation, and interview criteria as listed in the specification.
Q Productions meets specifications and is recommended for award.
Financial Consideration
Funds are available in FY 2019/2020 budget 318410 - 61065 and 618410 - 61067 (Prairie Lights) and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be...
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