From
Bryce Davis, Purchasing Manager
Title
Change Order #1 in the annual estimated amount of $35,000 with Industrial Power, LLC through an master interlocal agreement with NTTA to provide additional medium and heavy duty truck repair services necessary, and increase future terms by the same amount for a total increase of $105,000 should all renewal options be executed
Presenter
Jayson Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
The North Texas Tollway Authority originally awarded contract no. 04501 for an initial, three-year term to Industrial Power, LLC for medium and heavy duty truck repair services up to $180,000 annually on June 14, 2017. The City of Grand Prairie and NTTA have a master Interlocal agreement pursuant to the Texas Government Code 271.102 allowing each entity to utilize each other’s agreements and contracts.
On September 11, 2017, the City entered into contract #17150 with Industrial Power, LLC to provide medium and heavy duty truck repair services at an estimated annual amount of $15,000 which, upon actual usage and six months into the first term, is insufficient to accommodate the City’s growing fleet and repair service needs.
This Change Order is an increase of $35,000 bringing the contract value up to $50,000 annually for each of the three, renewal terms. This amount is estimated to be sufficient for the City’s needs in the current term and for future growth in the coming years.
Financial Consideration
Funds are available in FY 2017/2018 Fleet Services Fund (225510) 63195 and will be charged accordingly through the end of the current fiscal year. Funding for future fiscal years will be paid from their approved budgets, respectively.