From
A. Bryce Davis, Purchasing Manager
Title
Price agreement amendment and renewal #1 for Security Systems Monitoring, with Dallas Security Systems, Inc., at an estimated annual cost not to exceed $48,505.92 and for a total cost not to exceed $242,529.60 if all four one-year renewal options are exercised; this action would amend the current contract establishing four (4) additional one-year renewals as well as executing renewal #1 extending the contract through December 31, 2018; and authorize the City Manager to execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal term(s)
Presenter
A. Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
The price agreement for security system monitoring with Dallas Security Systems was a result from RFB# 17042, which came in at an estimated annual cost of $48,505.92. A contract was originally written for an initial term of one-year, however, neglected to state or specify the number of additional renewals available. RFB# 17042 stated that the agreement would be for a one year term with 4 renewals.
This request, if approved, would amend the current contract specifying the originally intended four (4) additional one-year renewal options as well as executing the first renewal extending our security system monitoring services through December 31, 2017.
Financial Consideration
Funds are available in various departments approved budgets and will be charged accordingly for orders placed through the end of the current fiscal year. Orders will only be placed in future fiscal years if funding is approved and appropriated.