From
Fred Bates, Jr.
Title
Price agreement for emergency vehicle equipment installation from Priority Public Safety, at an estimated annual cost of $90,000 with the option to renew for four additional one year periods totaling $450,000 if all renewal options are excercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Chief Steve Dye, Police Department
Recommended Action
Approve
Analysis
The Grand Prairie Police Department’s utilization of emergency vehicles in various law enforcement and public safety capacities requires each vehicle to be outfitted with a myriad of lighting, communication, and other emergency equipment. Given the recent changes to the equipment used in our emergency vehicles, the City sought to rebid its current equipment installation contract.
Notice of Bid #16046 was viewed by 22 vendors. Two bids were received as shown on attachment “A”.
Priority Public Safety’s bid was significantly lower than the second bid received from the City’s current vendor (Main Street Installers). Staff reviewed proposals, conducted interviews and a site visit. Priority Public Safety meets all specifications and is recommended for award. Priority Public Safety’s bid is also less than the current contracted price for equipment installation. This new price agreement will save the City an estimated $46,000.
The one year agreement exists with the option to renew up to four additional one year periods totaling $450,000 if all extensions are exercised. Renewal options include an agreement for aggregate price fluctuations of the lesser of up to $50.000 or 25% of the original maximum price as long as sufficient funding to satisfy the City’s obligation during the renewal terms is appropriated by th...
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