From
Patricia D. B. Redfearn
Title
Price agreement for street sweeping services from Sweeping Service of Texas (up to $69,595 annually) for one year with the option to renew for four additional one year periods totaling $347,975 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
James R. Cummings, Environmental Services Director
Recommended Action
approve
Analysis
This contract will be used for monthly sweeping of the City’s business district, thoroughfares and collector streets. Park and golf course parking lots will be swept periodically as needed. This agreement will also be used in situations when there is excessive dirt and salt debris due to ice or snow storms.
Notice of bid #19058 was advertised in the Fort Worth Star Telegram and Bid Sync; it was distributed to seven vendors. There were no Grand Prairie vendors available for this commodity. Two bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including reputation, quality of service, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
Financial Consideration
Funds are available in the FY 2018/2019 Solid Waste Fund (303510-61490) for Street Sweeping Services and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.