From
Jayson R. Ramirez, Fleet Services Manager
Title
Installation and upgrade of Assetworks FuelFocus (fuel assets management software) in the amount of $85,722.88, through a national interlocal agreement with Sourcewell, contract #022217-AWI
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
The FuelFocus system includes a sophisticated combination of hardware and software to manage fuel assets across the City of Grand Prairie. Assetworks FuelFocus will process the issue, receipt, and transfer of all fuel and/or fluid consumables, including commercially purchased fuel. With the installation and upgrades with Assetworks FleetFocus data will be captured by Assetworks FuelFocus (such as odometer readings and hour meters) without having to use a two card system and can be validated in real-time against values stored in a single, centralized database.
Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Contracts Act, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, supplies and services. The City of Grand Prairie does not need to competitively bid items purchased through such agreements as they have already been bid by the sponsoring entity or agency.
The City of Grand Prairie has master interlocal cooperative agreements with various entities including the Sourcewell. The Sourcewell contract #022217-AWI began June 01,2017 and will expire June 01, 2021.
The proposal for Assetworks FuelFocus installation and upgrade is $85,722.88.
Financial Consideration
Funding for the installation and upgrades of Assetworks FuelFocus, in the amount of $85,722.88, is available in the FY 2018/2019 Fleet Services Budget (225510-68410).