From
Angi Mize
Title
Price agreement for parking lot striping from Action Services for one year up to $80,000 annually, with four renewal options (totaling $400,000 if all are exercised); and award a secondary agreement to Solid Lines (up to $80,000 annually) to be used only if the primary is unable to perform
Presenter
Robert Myers, Interim Purchasing Manager
Recommend Action
Approve
Analysis
This contract will be utilized by various departments to have individual parking lots re-striped throughout the year.
Notice of bid #15001 was viewed by 32 vendors. There was one Grand Prairie vendor who responded, Stripe-a-Zone, but did not meet the guidelines for the local preference allowed under the Texas Local Government Code, section 271.9051. Three bids were received as shown on attachment A.
The annual estimated dollar value of this contract shall be $80,000 as specified in the request for bid. Award is based on low bid meeting specifications times quantities referenced on attachment A; quantities are estimated and no way reflect actual usage.
The low bid received from Action Services meets specifications and is recommended for award.
The secondary vendor, Solid Lines, will only be used if the primary vendor cannot fulfill the needs of the City.
Council approval will also authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.