From
Fred Bates, Jr.
Title
Price Agreement for support of recording systems software by Vista Comm through a sole source agreement at an annual cost of $19,232 for five, one-year periods totaling $96,160 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Aubry Insco, Communications Manager
Recommended Action
Approve
Analysis
The Police Department’s Communications Center seeks to continuously provide a high level of service to the first responders, citizens and visitors of the City of Grand Prairie. The Communications Center serves as the nerve center for various emergency services and is the hub of all first responder radio traffic, telephone calls, and 911 emergency calls. Due to State law, open records requests, and evidentiary requirements, the Communications Center is required to maintain a complete audio record of all communications.
The Communications Center operates three Eventide recording servers that function as secure equipment which complies with the evidentiary and legal requirements. Vista Comm has provided quality maintenance service for the three Eventide recording servers per sole source file #18102 and serves as the only company in Texas to receive special training in the integration to the Department’s equipment. Sole source purchases are exempted from bidding requirements as stated in Section 252 of the Local Government Code.
The Public Safety, Health and Environmental Committee reviewed this item on April 1, 2019 and recommended that it be forwarded to the City Council for approval.
Financial Consideration
Funding for the price agreement with Vista Comm, in the amount of $19,232, is available through the FY 2018/2019 General Fund, Informatio...
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