From
Bryce Davis
Title
Contract renewal with monetary increase with Cyson Technology Group for network cable installation services in the increased annual amount of $93,750.00.
Presenter
Keshnel Penny, Director of Information Technology
Recommend Action
Approve
Analysis
This price agreement is for network cabling and installations services that will be used throughout the city on an as needed basis. Typical work performed under this price agreement will be installation of network cabling and installation of telephone lines on existing city facilities.
Notice to Bid # 16099 was advertised in the Fort Worth Star Telegram, Bid Sync and distributed to 119 vendors. Six (6) bids were received, including three bids from Grand Prairie vendors. Staff reviewed the bids for compliance with the specification and evaluated the submittals on the best value criteria as identified in the solicitation and as shown on attachment A.
Originally awarded a price agreement for Network Cable Installation Services from N Sync Services (now Cyson Technology Group), a Grand Prairie vendor, for one year up to $75,000 with the option to renew for four (4) additional one year periods totaling $375,000 if all extensions are exercised and authorized the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms.
IT Department has determined it requires additional allowances for various upcoming construction remodels requiring unforeseen cable installation services. The increase of $18,750.00 annually represents the maximum allowable increase on this contract prior to State and Local statutes requiring this to be re-bid. The cumulative total of the increases is $75,000.00 requiring City Council approval prior to executing the allowable renewal option.
Financial Co...
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