From
Kelly Eddlemon
Title
Price Agreement for Life is Grand Magazine Printing from Midway Press (up to $64,725.90 annually) for one year with the option to renew for four additional one year periods totaling $323,629.50, if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Cheryl DeLeon, Parks, Arts and Recreation Director
Recommended Action
Approve
Analysis
The Parks, Arts and Recreation Department produces the Life is Grand Magazine for Grand Prairie residents. Distributed three times per year, the magazine provides general information on Parks & Recreation events, programs, activities and recreation center classes.
Notice of bid #19148 was advertised in the Fort Worth Star Telegram, and Bid Sync; it was distributed to 25 vendors. There were no Grand Prairie vendors available for this commodity. Four bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including material markup, reputation, quality of service, price, past relationship with the city and other municipalities, and other relevant criteria as listed in the specification.
Midway Press meets specifications and is recommended for award.
Financial Consideration
Funding for Life is Grand Magazine Printing from Midway Press (up to $64,725.90 annually) is available in the FY 2019/2020 Park Venue Fund (351010-61580), (312710-61580) and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year's approved budget.