From
Tiffany Blaylock
Title
Contract for Janitorial Services with UBM Enterprise, Inc. in the amount of $701,645.52 for one year with the option to renew for four additional one-year periods totaling $3,508,227.60; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Ray Riedinger, Facilities Manager
Recommended Action
Approve
Analysis
This contract is for janitorial services for all current City facilities excluding the Summit. Services provided under this contract include standard cleaning of the facilities, floor waxing, carpet cleaning, and exterior window cleaning.
RFP # 17036 was advertised in the Star Telegram, Bidsync and provided to 68 vendors. Twelve proposals were received back. Staff evaluated proposals against the best value criteria identified in the specification which included: price, experience, reputation, qualifications, and approach to mobilization of services. After completing the evaluation, the four top proposers were invited for interviews.
UBM Enterprise was deemed to offer the best value proposal to the City and is recommended for award.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.