-From
Donna Villafranca
Title
Primary price agreement for sanitary sewer manhole products with HD Supply Waterworks (up to $34,956 annually) for a one-year contract with the option to renew for four additional one-year periods, totaling up to $174,780, if all extensions are exercised; a secondary price agreement with Fortiline Inc., and authorize the City Manager to execute any renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms.
Presenter
Ron McCuller, Public Works Director
Recommended Action
Approve
Analysis
This price agreement will be utilized in the purchase of sanitary sewer manhole products, for repairs and replacements.
Notice of bid #14118 was view by 25 potential vendors and one Grand Prairie vendor. The two bids received are shown on attachment A. The low bid received from HD Supply Waterworks, meets specifications and is recommended for award. The price agreement will be for one year with the option to renew for four, one-year periods.
The secondary vendor, Fortiline Inc, will only be used if the primary vendor cannot fulfill the needs of the City.
HD Supply Waterworks $34,956 annually.
Fortiline Inc. $36,590 annually.(if used)
Financial Consideration
Funding in the amount of $34,956 is available in FY 2013/2014 WasteWater Maintenance 361111, Sanitary Sewer Maintenance; and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.
Funds available in other departments operating budgets and will be charged accordingly on their orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.