From
Robert Myers
Title
Price agreement for legal advertising services from Fort Worth Star-Telegram (up to $75,000 annually) for one year with the option to renew for four additional one year periods totaling $375,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with the aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during renewal terms and reject bid 16035 for legal advertising services.
Presenter
Robert Myers, Purchasing Manager
Recommended Action
Approve
Analysis
This price agreement is for legal advertisement of City notices such as notices for bid opportunities, elections, bond sales, auctions, tax rate changes, and development notices to be used by the City on an as needed basis. Legal notices are required by State law and City Charter.
Notice of bid #16060 was viewed by eleven (11) vendors. There were no Grand Prairie vendors available for this service. One (1) bid was received as shown on attachment A. The bid received from the Fort Worth Star-Telegram meets specifications and is recommended for award.
Reject bid 16035. Notice of bid #16035 was viewed by fourteen (14) vendors. There were no Grand Prairie vendors available for this service. One (1) bid was recieved. Upon evaluation of the bid it was determined there were multiple items not submitted needed for evaluation and a revision was necessary in the specification.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.