From
Keshnel Penny, Chief Information Officer
Title
Agreement with Lantana Communications to recast Avaya Maintenance (up to $84,320.52 annually). This agreement will be for one year with the option to renew for two additional one year periods totaling $252,961.56 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Keshnel Penny, Chief Information Officer
Recommended Action
Approve
Analysis
Recast phone system manufacturer AVAYA twenty seven (27) software support and license agreements to co-terminate on same date annually through the authorized dealer Lantana. Currently, agreements start and end about 15 different times per year. Software support and licenses overlap and have gaps in time frame for same systems. Difficult to manage for IT and to process payments in Purchasing.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including Choice Partners.
Choice Partners purchasing cooperative offers procurement and contract solutions to meet government purchasing requirements. Staff at Choice Partners complete the legal, competitively bid government procurement process so members can act immediately to access the contract, saving time and money on the bidding process and purchase. Choice Partners national cooperative includes Facilities planning and facility contracts, Supplies and s...
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